PVG & DBS Applications - ID checks & Overseas Criminal Record Checks

Overseas Criminal Record Checks

If you have you lived or worked outside of the UK in the last 5 years for 3 months or more, you may need to apply for an overseas criminal record check from the country/countries you lived in. Please check the following UK Government website for guidance:

Acceptable Forms Of ID

Applicants must supply three pieces of valid ID.

One item must come from the Group 1 List and two others can be provided from either the Group 1 or Group 2 lists as defined below:

GROUP 1
– Valid passport (any nationality)
– UK Driving Licence (Photocard, Full or Provisional – England/Wales/Scotland/Northern Ireland/Isle of Man) – please note paper “counterpart” licences are no longer accepted as valid ID.
– Original UK Birth Certificate (issued within 12 months of date of birth, full or short form acceptable)
– Valid photo identity card (EU countries only) Valid foreign national ID card issued by the UK Borders Agency
– UK Firearms licence
– HM Forces ID card (UK)
– Adoption Certificate

GROUP 2 – NB:
1 Piece of ID must confirm your current address and must be dated within the last 3 months. This can be one of the documents marked with an *
Group 2 documentation with an ** must be issued within the last 12 months

– Marriage certificate/Civil Partnership Certificate
– Non-original UK birth certificate (issued after 12 months of date of birth, full or short form acceptable)
– P45/P60 statement *
– Utility bill (electricity, gas, water, telephone – including mobile phone contract/bill) *
– Valid TV licence *
– Credit card statement *
– Store card statement *
– Mortgage statement *
– Valid insurance certificate *
– Certificate of British nationality British work permit/visa **
– Asylum Registration Card
– Personal correspondence or a document from a Government Department *
– Bank or Building Society Document *
– Financial statement eg. pension, endowment, ISA *
– Valid vehicle registration document *
– Mail order catalogue statement *
– Court summons *
– Valid NHS card *
– Addressed pay slip *
– Child benefit book *

The applicant must be able to show:

– one document from Group 1, below

– two further documents from either Group 1, or Group 2a, or 2b, below

Group 1: Primary identity documents

PassportAny current and valid passport
Biometric residence permitUK
Current driving licence photocard – (full or provisional)UK, Isle of Man, and Channel Islands. From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA
Birth certificate – issued within 12 months of birthUK, Isle of Man, and Channel Islands – including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificateUK and Channel Islands

Group 2a: Trusted government documents

DocumentNotes
Current driving licence photocard – (full or provisional)All countries outside the UK (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) – paper version (if issued before 1998)UK, Isle of Man, and Channel Islands
Birth certificate – issued after time of birthUK, Isle of Man, and Channel Islands
Marriage/civil partnership certificateUK and Channel Islands
Immigration document, visa, or work permitIssued by a country outside the UK. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non-UK country in which the role is based
HM Forces ID cardUK
Firearms licenceUK, Isle of Man, and Channel Islands

All driving licences must be valid.

Group 2b: Financial and social history documents

DocumentsNotesIssue date and validity
Mortgage statementUKIssued in last 12 months
Bank or building society statementUK and Channel IslandsIssued in last 3 months
Bank or building society statementCountries outside the UKIssued in last 3 months – branch must be in the country where the applicant lives and works
Bank or building society account opening confirmation letterUKIssued in last 3 months
Credit card statementUKIssued in last 3 months
Financial statement, for example pension or endowmentUKIssued in last 12 months
P45 or P60 statementUK and Channel IslandsIssued in last 12 months
Council Tax statementUK and Channel IslandsIssued in last 12 months
Letter of sponsorship from future employment providerNon-UK only – valid only for applicants residing outside of the UK at time of applicationMust still be valid
Utility billUK – not mobile telephone billIssued in last 3 months
Benefit statement, for example Child Benefit, pensionUKIssued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRCUK and Channel IslandsIssued in last 3 months
EEA National ID card Must still be valid
Irish Passport CardCannot be used with an Irish passportMust still be valid
Cards carrying the PASS accreditation logoUK, Isle of Man, and Channel IslandsMust still be valid
Letter from head teacher or college principalUK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be providedMust still be valid

MCR Pathways is a SCIO regulated by OSCR, Scottish Charity number SC045816